Transport dispatch software and loading sheets
Create loading sheets with vehicle and driver assignments, consignment items, weight checks, documents, and dispatch printouts.
- 01
Prepare the header
Choose the store, vehicle, driver, and route. Check that the assignment reflects the actual dispatch rather than a previous trip.
- 02
Check the load
Add consignment items and handling notes, attach documents, and verify the calculated weight against capacity before finalisation.
- 03
Finalise and share
Generate the loading-sheet reference and print or share the PDF. Link the record to its trip so later teams can retrieve the dispatch context.
Quick answer
What is MoboSafe Loading & Dispatch?
MoboSafe loading and dispatch workflows bring the store, vehicle, driver, route, consignment items, and supporting documents into a loading sheet. Dispatch teams can review quantities and total weight, save drafts, finalise the sheet, and generate a printout or PDF for the driver and warehouse.
Capabilities at a glance
Prepare the load and its dispatch paperwork.
The yard needs to know what to load. The driver needs the right paperwork. Operations needs a record linked to the trip. A loading sheet gives each team a shared reference before a vehicle leaves, while keeping changes in draft form until the dispatch is ready.
Consignment details
Add items by code or name, quantities, units, weights, and handling instructions. Use item-master values to keep recurring entries consistent.
Capacity checks
Review the total load weight against the selected vehicle’s capacity. Recheck the comparison when items or vehicle assignments change.
Dispatch documents
Attach invoices, purchase orders, delivery challans, and other supporting files. Keep the documents accessible from the loading record.
Draft to finalised
Prepare and edit draft or authorised pending sheets. Finalisation generates a loading-sheet number; major changes to a finalised sheet require the documented cancellation and recreation process.
From draft loading sheet to driver handover.
A better handover. Before the gate.
Prepare the header
Choose the store, vehicle, driver, and route. Check that the assignment reflects the actual dispatch rather than a previous trip.
Check the load
Add consignment items and handling notes, attach documents, and verify the calculated weight against capacity before finalisation.
Finalise and share
Generate the loading-sheet reference and print or share the PDF. Link the record to its trip so later teams can retrieve the dispatch context.
Prepare the header
Choose the store, vehicle, driver, and route. Check that the assignment reflects the actual dispatch rather than a previous trip.
Check the load
Add consignment items and handling notes, attach documents, and verify the calculated weight against capacity before finalisation.
Finalise and share
Generate the loading-sheet reference and print or share the PDF. Link the record to its trip so later teams can retrieve the dispatch context.
Loading-sheet printouts and trip references.
- Numbered loading sheets
- A4 or A5 printouts
- Consignment and weight summary
- Trip-linked supporting documents
Evaluate your yard-to-dispatch handover.
- Choose this for the work before departure
- The loading sheet records the store, vehicle, driver, consignment items and supporting files. Use it to review quantities and capacity before sharing a numbered sheet with the warehouse and driver. Trip management follows the journey after assignment.
- Check capacity and finalisation together
- Verify the vehicle capacity and item weights in your master data, then compare the calculated load before finalising. Review the A4, A5 or PDF loading-sheet output. Agree how the team cancels and recreates a finalised sheet when a major dispatch change is needed.
Set up stores, vehicle capacities, driver records, and the item master before using loading sheets. Configure e-way-bill credentials separately when that workflow is required, and check the applicable rules for the actual movement.
Module access, vehicle and storage limits, hardware, and supported integrations depend on your subscription and configuration. Scope your quote around the required workflows, including any third-party charges.
Walk through a loading sheetLoading-sheet and document questions.
Can a finalised loading sheet be edited?
Draft and authorised pending sheets can be edited. The documented process for major changes to a finalised sheet is cancellation and recreation, preserving the record of the dispatch decision.
Does a loading sheet replace an e-way bill?
No. A loading sheet is an operational dispatch record. An e-way bill is a separate document with its own statutory requirements. MoboSafe provides a dedicated e-way-bill workflow.
Which dispatch documents does this workflow generate?
It generates a numbered loading sheet with print and PDF output. Invoices, purchase orders and delivery challans can be attached as supporting files. Attaching a document is different from generating it; review any additional document-generation requirement separately.
Does the capacity comparison prevent an overloaded dispatch?
The documented workflow compares total load weight with the selected vehicle’s capacity. The dispatch team should review that comparison before finalising. An enforced dispatch block is not established by the capacity check alone.
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