Fleet inventory management software
Manage fleet inventory, depot stores, material requests, stock transfers, supplier records, goods receipts, and stock valuation.
- 01
Set up the stores
Import the item master, assign store managers, and establish opening quantities and reorder levels. Confirm the valuation method with your accounting team.
- 02
Request, receive, issue
Review material requests against stock, receive incoming goods with discrepancy checks, and record issues or transfers against their reference documents.
- 03
Reconcile and replenish
Compare physical stock with recorded movements, investigate differences, and use low-stock and consumption reports to plan replenishment.
Quick answer
What is MoboSafe Fleet Inventory & Stores?
MoboSafe fleet inventory management tracks material stock across stores and depots. Store teams can maintain an item master, record inward and outward movements, review low-stock alerts, approve material requests, receive goods, and report on consumption and valuation. Supplier records connect items with prices, lead times, and purchasing workflows.
Capabilities at a glance
Control materials across depot stores.
A stock balance is only reliable when receipts, issues, transfers, and corrections are recorded. MoboSafe gives stores a movement history and reference documents, helping the person requesting a material and the person issuing it work from the same quantities.
Stock across stores
View item quantities, units, reorder levels, and status by store or category. Review where an item is available before requesting another purchase.
Material requests
Request items for a trip, project, or department with quantities and a required-by date. Support approval, partial fulfillment, receipt confirmation, and closure.
Goods receipt
Receive stock against a purchase order, transfer, or direct receipt. Record shortages, damage, quality issues, and photographs before completing the receipt.
Item and supplier masters
Maintain item codes, descriptions, units, HSN codes, costs, preferred suppliers, and lead times. Track supplier delivery and quality information.
From opening stock to a reconciled store.
The right material. At the right depot.
Set up the stores
Import the item master, assign store managers, and establish opening quantities and reorder levels. Confirm the valuation method with your accounting team.
Request, receive, issue
Review material requests against stock, receive incoming goods with discrepancy checks, and record issues or transfers against their reference documents.
Reconcile and replenish
Compare physical stock with recorded movements, investigate differences, and use low-stock and consumption reports to plan replenishment.
Set up the stores
Import the item master, assign store managers, and establish opening quantities and reorder levels. Confirm the valuation method with your accounting team.
Request, receive, issue
Review material requests against stock, receive incoming goods with discrepancy checks, and record issues or transfers against their reference documents.
Reconcile and replenish
Compare physical stock with recorded movements, investigate differences, and use low-stock and consumption reports to plan replenishment.
Stock movements, receipts and valuation reports.
- Stock summary and valuation
- Material request history
- Movement and consumption reports
- Goods-receipt discrepancy records
Evaluate your multi-depot stores workflow.
- Choose this for material quantities and movements
- Use inventory for items received, requested, issued and transferred between stores. Use the asset register for vehicles and equipment, and accounting for purchase orders and financial records. Consistent item and document references help the stores and finance teams reconcile their work.
- Validate stock with a representative request
- Start with checked opening quantities and a small item import. Follow a partially fulfilled request and a transfer through dispatch and receipt confirmation. Review a shortage or damaged receipt with the store manager, then compare the movement history with the stock summary and valuation.
Use consistent item codes and units, identify every store, and verify opening stock before importing. Choose an accounting-appropriate valuation policy and configure approval thresholds. Clear or transfer stock before deactivating a store.
Module access, vehicle and storage limits, hardware, and supported integrations depend on your subscription and configuration. Scope your quote around the required workflows, including any third-party charges.
Trace stock across our depotsStock requests, receipts and setup questions.
Can one request be partially fulfilled?
Yes. Reviewers can approve a subset of items or reduced quantities, and the store records the quantities actually dispatched. Remaining shortfalls can be followed up in the request workflow.
Can we transfer materials between depots?
Yes. Stock movements include store transfers. The receipt workflow also supports goods arriving against a transfer order so the movement can be followed between locations.
How are shortages or damaged goods recorded on receipt?
The receipt workflow records shortages, damage and quality issues, with photographs where needed. Check the received quantities against the purchase order, transfer or direct receipt before completing it, so the discrepancy remains part of the stock record.
What should we check about item units and stock valuation?
The item master stores units and costs, and inventory reports include valuation. Bring representative items and your accounting policy to setup so the team can confirm the available valuation method and any unit-conversion requirement. The catalogue does not specify a universal method for every stock type.
Connect the next part.
Begin
Ready to connect your whole operation?
Explore tracking, trips, assets, fuel, inventory, accounting, and payroll with the MoboSafe team. Build a rollout around the workflows your fleet needs.